{"id":31489,"date":"2023-03-29T16:00:58","date_gmt":"2023-03-29T13:00:58","guid":{"rendered":"https:\/\/valuesvalue.com\/uncategorized-uk\/%d1%8f%d0%ba-%d0%b5%d1%82%d0%b8%d1%87%d0%bd%d0%be-%d0%b7%d0%b2%d1%96%d0%bb%d1%8c%d0%bd%d1%8f%d1%82%d0%b8-%d0%bf%d1%80%d0%b0%d1%86%d1%96%d0%b2%d0%bd%d0%b8%d0%ba%d1%96%d0%b2\/"},"modified":"2023-08-15T20:39:26","modified_gmt":"2023-08-15T17:39:26","slug":"how-to-fire-employees-ethically-ua","status":"publish","type":"post","link":"https:\/\/valuesvalue.com\/uk\/blog-uk\/how-to-fire-employees-ethically-ua\/","title":{"rendered":"\u042f\u043a \u0435\u0442\u0438\u0447\u043d\u043e \u0437\u0432\u0456\u043b\u044c\u043d\u044f\u0442\u0438 \u043f\u0440\u0430\u0446\u0456\u0432\u043d\u0438\u043a\u0456\u0432"},"content":{"rendered":"[vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; column_margin=&#8221;default&#8221; column_direction=&#8221;default&#8221; column_direction_tablet=&#8221;default&#8221; column_direction_phone=&#8221;default&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; row_border_radius=&#8221;none&#8221; row_border_radius_applies=&#8221;bg&#8221; overflow=&#8221;visible&#8221; overlay_strength=&#8221;0.3&#8243; gradient_direction=&#8221;left_to_right&#8221; shape_divider_position=&#8221;bottom&#8221; bg_image_animation=&#8221;none&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; column_padding_tablet=&#8221;inherit&#8221; column_padding_phone=&#8221;inherit&#8221; column_padding_position=&#8221;all&#8221; column_element_spacing=&#8221;default&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; column_link_target=&#8221;_self&#8221; column_position=&#8221;default&#8221; gradient_direction=&#8221;left_to_right&#8221; overlay_strength=&#8221;0.3&#8243; width=&#8221;1\/1&#8243; tablet_width_inherit=&#8221;default&#8221; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; animation_type=&#8221;default&#8221; bg_image_animation=&#8221;none&#8221; border_type=&#8221;simple&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_column_text]<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-31460 size-full\" src=\"https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en.png\" alt=\"\" width=\"1200\" height=\"806\" title=\"\" srcset=\"https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en.png 1200w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en-300x202.png 300w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en-1024x688.png 1024w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en-768x516.png 768w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en-900x604.png 900w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en-600x403.png 600w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_m-en-400x269.png 400w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><span style=\"font-weight: 400;\">We will tell you how to ethically fire employees (almost) without harming the company\u2019 and the HR\u2019 brand.<\/span><\/p>\n<h3><b>In this guide you will learn<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Basics about layoffs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step-by-step dismissal algorithm<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How to conduct an exit-interview<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mass layoffs: how not to bury the HR brand<\/span><\/li>\n<\/ul>\n<h2><b>Intro<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">It&#8217;s hard to quit a job, as well as it&#8217;s hard to dismiss. But when hiring a person, you, as a manager, must already include this event in the future scenario. Either the employee decides to leave the company one day, or you decide to leave them &#8211; because of their inefficiency, because of staff optimization, because of something else.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this guide, you will find step-by-step instructions on <\/span><b>how to carry out layoffs at the initiative of the employer<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And immediately we emphasize: (preferably) <\/span><b>the manager who hired them<\/b><span style=\"font-weight: 400;\"> and who worked with them should dismiss the employee.<\/span><\/p>\n<h2><b>Dismissal algorithm<\/b><\/h2>\n<p><b>1. Start with a transition period plan<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Perhaps before dismissing an unproductive employee, you should find a replacement for him inside or outside the team at first. Be sure to plan who and how will receive tasks. Assess the workload, the competence of the one who will temporarily replace the dismissed. It may be worth adjusting their salary during the transition period.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before talking to the employee, <\/span><b>determine the terms of the dismissal<\/b><span style=\"font-weight: 400;\"> and what the company can offer them. All of this should be said during the first conversation about the termination of cooperation. You will make financial calculations later, you will also find about them in this list.<\/span><b><\/b><\/p>\n<p><b>2. Conversation about termination of cooperation<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Be polite and justify your decision. Don&#8217;t give hints, don&#8217;t use phrases like &#8220;well, you understand everything yourself&#8221;, be direct and honest, but remain ethical.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The employee should hear from you a clear message that you are firing him and doing this for the following reasons &#8211; they can be described in several sentences. <\/span><b>The reasons must be clear (understandable) and truthful.<\/b><span style=\"font-weight: 400;\"> Don&#8217;t make excuses and turn into a psychotherapist, but be prepared for emotions and tears &#8211; being fired is a very traumatic event. Yes, for you too. So think ahead about how you will recover from this unpleasant conversation.<\/span><\/p>\n<p><b>By the way, yes! Exactly the conversation!<\/b><span style=\"font-weight: 400;\"> If you do not have the opportunity to meet with an employee in person, let it be a video call. But try to make it private, let none of your colleagues become accidental witnesses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Don\u2019t set yourself a meeting in your calendar after this conversation in half an hour: the conversation may drag on, or you may need a pause to calm down a bit.<\/span><b><\/b><\/p>\n<p><b>3. Determine the turnaround time<\/b><\/p>\n<p><span style=\"font-weight: 400;\">After planning the transition period and talking with the employee about the termination, decide together on their last day on the job. Prepare a list of tasks to be completed in the remaining time. Start handover processes.<\/span><b><\/b><\/p>\n<p><b>4. Offer to help the employee you are firing<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Focus on your capabilities, resources and be humane. It is in your power not to turn the dismissal into a conflict and \u201csmooth the corners\u201d.<\/span><\/p>\n<p><b>What help can be offered?<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A HR manager can prepare an individual career development plan for an employee, politely pointing out their weaknesses, emphasizing strengths: perhaps the employee should improve hard or soft skills, undergo training, and establish personal time management.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Offer to help to conduct a resume.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Give the employee a recommendation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bring the employee to the labor market. Write a post on social networks, inform potential employers about the released candidate and how they can be useful to another team. Or contact them with a recruiting agency.<\/span><\/li>\n<\/ul>\n<p><b>5. Inform the team<\/b><\/p>\n<p><b>Important!<\/b><span style=\"font-weight: 400;\"> The team should not learn about the departure of a colleague on the last day. Do not delve into the details of the dismissal, but do not keep it under lock and key. Give the employee the opportunity to say goodbye to colleagues and leave with dignity.<\/span><b><\/b><\/p>\n<p><b>6. Control the transfer of tasks and close access<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check whether all tasks have been reassigned, whether there are any processes or communications left that are still on to the dismissed employee.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Get access to documents in the employee&#8217;s work cloud, make copies of the files necessary for further work, or generally transfer documents to another employee who will replace the dismissed one.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">On the last working day, ask the employee to leave the chats.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Close their access to all work services.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Delete information about the dismissed person from the shared workspace.<\/span><\/li>\n<\/ul>\n<p><b>7. Conduct an exit-interview<\/b><\/p>\n<p><b>The last conversation with the employee is very important.<\/b><span style=\"font-weight: 400;\"> It is appropriate to conduct it in the format of an exit-interview. A HR manager or supervisor may be present at the meeting from the employer. Better yet, conduct two interviews so that the employee can talk to both HR and the manager in private.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such an interview helps to reduce the level of negative emotions in a person leaving the company, and this is important both for an HR-brand and just for being a human.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">During the final conversation, many open up and share what really bothers them. It is here that you can learn about hidden conflicts in the team, about the intrigues of colleagues, about unfulfilled hopes, about who in the team is thinking of leaving.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-31482 size-full\" src=\"https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_info-en-3.png\" alt=\"\" width=\"800\" height=\"2000\" title=\"\" srcset=\"https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_info-en-3.png 800w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_info-en-3-120x300.png 120w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_info-en-3-410x1024.png 410w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_info-en-3-768x1920.png 768w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_info-en-3-614x1536.png 614w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><br \/>\n<b>8. Make financial calculations<\/b><\/p>\n<p><span style=\"font-weight: 400;\">By this time, you should already have an agreement with the employee on how you formally dismiss him: by agreement of the parties or on their initiative.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Be generous, <\/span><b>offer a compensation package<\/b><span style=\"font-weight: 400;\">. It depends on the former position of the employee and on the time of their work in the company, but basically includes compensation, vacation compensation, bonuses. If this is a layoff, be sure to check with the law and pay as much salary as you have to.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Generosity can protect you not only from courts and complaints to labor inspectorates, but also from unrest in the team: employees who are upset by the dismissal of a colleague will certainly be reassured by the knowledge of decent compensation.<\/span><b><\/b><\/p>\n<p><b>9. Terminate the contract<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Document the resignation. Sign release agreements, if necessary. Update your non-disclosure agreement (NDA).<\/span><\/p>\n<p><b>Important!<\/b><span style=\"font-weight: 400;\"> When dismissing an employee working remotely, do not forget to send them the original order of dismissal by mail.<\/span><b><\/b><\/p>\n<p><b>10. And the last. Always keep all agreements.<\/b><\/p>\n<h2><b>Mass layoffs<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The decision to lay off staff is unlikely to be made and impulsively implemented overnight. If the company is facing mass layoffs, prepare for them and <\/span><b>act<\/b> <b>according to the law<\/b><span style=\"font-weight: 400;\">. Explore whether your country needs to notify the employment service, unions and workers themselves in advance and other pitfalls.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Examine the staffing table and <\/span><b>evaluate who cannot be laid off<\/b><span style=\"font-weight: 400;\"> (pregnant women, single parents, guardians), and who can be offered a different position. Take staff optimization with the full seriousness of an effective manager, but don&#8217;t forget that layoffs will hit people, don&#8217;t play with their feelings and expectations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As with targeted layoffs, <\/span><b>stay within the work ethic<\/b><span style=\"font-weight: 400;\">. What does it mean?<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>Do not announce your layoffs with a mass mailing!<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It&#8217;s impolite and can hurt you. If one of the offended employees leaks (and someone will definitely leak) the text or screenshot of your letter to the network, there is a risk that the public will draw the wrong conclusions without having the full context.<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>Do not announce mass layoffs on a general video call!<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The conversation with the employee you decide to fire is very important, and it should be held in a 1-on-1 format. Respect the privacy of the employee, give them the opportunity to speak, listen to them.<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>It is best to announce the dismissal to everyone personally and on the same day.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you are firing several people, it is possible to arrange 1-on-1 meetings with everyone and practically at the same time. Act through the leads: let them conduct personal conversations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you need to fire one hundred employees and there are managers among them and there is no way to have personal dialogues, you can announce your decision during a meeting by bringing together employees of the same department, team or division on a call.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you do notify the team in writing about layoffs, be polite, speak directly about the reasons for the dismissal, immediately write out the compensation package and thank them for their contribution to the company. Discuss the opportunity for the employee to communicate with the manager and HR in person. If such a letter scatters over the network, nothing will threaten you, since you proceed from the position of caring for the employee even at this painful stage.<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>Talk to the team.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">One of the most frustrating complications of mass layoffs is turbulence in the company among those you decide to keep and now want to hold.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We recommend an open dialogue with all employees, both those who leave and those who stay. Hold an online or offline meeting with all employees, during which you explain the reasons for the reductions, tell them about the company&#8217;s prospects, and answer all questions. We know examples where cutbacks have rallied teams.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After such a meeting, you can send out a letter from the first person of the company, where all employees will once again read the reasons for such a management decision, the company&#8217;s strategy for the near future and gratitude to those leaving. Leaking such a letter will most likely not harm your employer brand.<br \/>\n<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-31467 size-full\" src=\"https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_lera-en.png\" alt=\"\" width=\"1200\" height=\"500\" title=\"\" srcset=\"https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_lera-en.png 1200w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_lera-en-300x125.png 300w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_lera-en-1024x427.png 1024w, https:\/\/valuesvalue.com\/wp-content\/uploads\/2023\/03\/guide_lera-en-768x320.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/>[\/vc_column_text][nectar_single_testimonial testimonial_style=&#8221;small_modern&#8221; color=&#8221;Default&#8221; quote=&#8221;Unfortunately, mass layoffs always have a negative impact on the HR\u2019 brand, but in order to minimize the damage, it seems to me that the first thing to do is to be frank with employees: to explain why this happened. It is necessary to conduct an exit interview (get feedback from an employee, eliminate negativity, find out how we can help).<\/p>\n<p>Since the layoff is massive, you can conduct general training that will help with the future job search (preparation of a resume, recommendations that will help to &#8220;sell&#8220; yourself during an interview). You can also share lists of laid off employees with trusted staffing agencies that can help with subsequent placements.&#8221;][divider line_type=&#8221;Small Line&#8221; line_alignment=&#8221;default&#8221; line_thickness=&#8221;1&#8243; divider_color=&#8221;extra-color-3&#8243; custom_height=&#8221;30&#8243;][vc_column_text]\n<blockquote><p><span style=\"font-weight: 400;\">\u0421\u043f\u043e\u0434\u0456\u0432\u0430\u0454\u043c\u043e\u0441\u044f, \u0446\u0435\u0439 \u0433\u0430\u0439\u0434 \u0434\u043e\u043f\u043e\u043c\u043e\u0436\u0435 \u0432\u0430\u043c \u0437\u043e\u0440\u0456\u0454\u043d\u0442\u0443\u0432\u0430\u0442\u0438\u0441\u044f \u0443 \u043d\u0435\u043b\u0435\u0433\u043a\u043e\u043c\u0443 \u043f\u0438\u0442\u0430\u043d\u043d\u0456 \u0437\u0432\u0456\u043b\u044c\u043d\u0435\u043d\u044c.<br \/>\n\u0423\u0441\u043f\u0456\u0445\u0456\u0432 \u0432\u0430\u043c \u0456 \u0432\u0430\u0448\u0438\u043c \u0441\u043f\u0456\u0432\u0440\u043e\u0431\u0456\u0442\u043d\u0438\u043a\u0430\u043c!<\/span><\/p><\/blockquote>\n[\/vc_column_text][divider line_type=&#8221;Full Width Line&#8221; line_thickness=&#8221;2&#8243; divider_color=&#8221;default&#8221; custom_height=&#8221;50&#8243;][vc_custom_heading text=&#8221;Check out our other popular posts!&#8221; font_container=&#8221;tag:h3|font_size:45|text_align:left|color:%23502369&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1686843649758{padding-top: 130px !important;}&#8221;][\/vc_column][\/vc_row][vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; column_margin=&#8221;default&#8221; column_direction=&#8221;default&#8221; column_direction_tablet=&#8221;default&#8221; column_direction_phone=&#8221;default&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; row_border_radius=&#8221;none&#8221; row_border_radius_applies=&#8221;bg&#8221; overflow=&#8221;visible&#8221; overlay_strength=&#8221;0.3&#8243; gradient_direction=&#8221;left_to_right&#8221; shape_divider_position=&#8221;bottom&#8221; bg_image_animation=&#8221;none&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; 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